All You Need to Know About the Conference Visa

What is a Conference Visa?
A conference visa is a specialized travel permit provided by a country's government to individuals intending to attend conferences, seminars, workshops, or similar events hosted within that country. It facilitates the entry and temporary stay of foreign nationals for up to 30 days from their date of arrival.

Who is Eligible for a Conference Visa?
Here are the eligibility criteria for a conference visa:

• Participants invited to attend conferences, workshops, seminars, etc.
• Speakers invited to present research papers, lead sessions, or deliver talks.
• Delegates representing governmental bodies, international organizations, or NGOs at international conferences.
• Organizers, administrative staff, and technical support personnel involved in managing the conference.

How to Apply for a Conference Visa:
Below are the steps to apply for a conference visa:

Gather Required Documents:

• Valid passport with at least six months validity beyond the intended departure date.
• Visa application form (available on the embassy or consulate's website).
• Invitation letter from the conference organizers detailing the event and also Indian Govt. approval from the conference Organizers.
• Proof of conference registration or participation.
• Passport-sized photos meeting host country specifications.
• Travel itinerary (flight reservations, accommodation details).
• Proof of sufficient funds for expenses during the visit.
• Travel insurance (if necessary).

2. Complete Visa Application Form:

• Fill out the visa application form accurately, providing all requested information.
• Some countries offer online application forms, while others may require paper applications submitted in person or through a visa processing centre.

3. Pay the Visa Fee:

• Pay the visa application fee according to the host country's regulations, which may vary based on visa type and duration.

Additional Information:
Citizens of specific countries (as follows) are eligible to apply for an India e-Visa.



Once all the documents are in place, you need to apply for e-Conference Visa through this Link (https://indianvisaonline.gov.in/visa/tvoa.html)

To get Government of India approval, the following information is required by the conference organizers from all international delegates:

• Full Name (as per passport)
• Father's / Husband's name (Full Name)
• Nationality
• Date of Birth
• Place of Birth
• Passport Number
• Passport expiry date
• Passport place of issue
• Passport date of issue
• Passport issuing authority
• Address – As per passport
• Country Residence Address
• Credentials or professional details (organization name with designation and address)
• Email id:

Please note that you need to apply for your visa (Behaviour 2025- organizing committee does not apply for your visa). The above information you provide will be used only to get the Indian government approval which you need during your visa application.

Some Details for your Visa Application:

• Name of the Event: 38th International Ethological Congress – Behaviour 2025
• Organizer name: Prof. Anindita Bhadra
• Organizer's Address: Indian Institute of Science Education and Research Nadia, Kolkata, 741246, West Bengal, India
• Email: behaviour2025@gmail.com
• Phone no: +91 98300 59960
• Dates: 25 – 30 August, 2025
• Venue: Biswa Bangla Convention Centre, Kolkata, India

For any further assistance and information, you can directly contact by email: behaviour2025@gmail.com